[VA] How to get your RON/Electronic Endorsement in Virginia

Before you can use the Notary Hub platform by Everything Legal, you will need to be currently commissioned as a traditional notary.

Note: If you do not already have a notary license, you will need to complete that as your first step.

Obtain your Digital Certificate, Electronic Signature & Digital Stamp from our partners at SSL through our all-in-one platform!

Everything legal also provides you with the required Electronic Journal for documenting your remote online notarizations.

For instructions on how to obtain your digital certificate, refer to the help article here: Get Your Digital Certificate

It is important that you are aware of the following information before submitting your application to become an electronic notary public.

It may be helpful for you to re-read pages 6-9 of the Virginia Notary Handbook, and the Electronic Notarization Assurance Standard, which includes the requirements for an electronic stamp/seal, before proceeding with your application.

The Electronic Notary Application requires that you provide your notary commission number, a valid email address and your name the way it reads on your current notary commission certificate. If you are unsure of how your current notary commission name reads, email a request to: [email protected]

Each applicant must submit a registration form that includes the following information:

• The applicant's full legal and official notary names.
• A general description of the technology the applicant will use to create an electronic signature in performing official acts as an Electronic Notary [NotaryHub.com]
• Certification of compliance to the Secretary of the Commonwealth with electronic notary standards 
• A valid email address.

Applicants must sign the Electronic Notary Application using their electronic signature created through Notary Hub. Your electronic signature must be the same name as shown on your commission, and the Application bearing you digital signature must be transmitted electronically to the Virginia Secretary of the Commonwealth.

You will apply your X.509 digital signing certificate to digitally finalize documents requiring notarization. 

Your official electronic notary seal must consist of an image or text on the electronic document that includes the following information:

1. Your name (as shown on your commission)
2. Your registration number
3. The words “Electronic Notary Public”
4. The words “Commonwealth of Virginia”
5. Your commission expiration date. 

Once you have gathered the data necessary to complete the application, you will find the application by going to:

https://solutions.virginia.gov/Notary/ENotary/AppLink

The application process is not complete and your application will not be reviewed until your Electronic Notary Application, signature page including the electronic notary seal, and payment have been received by the Secretary of the Commonwealth's office.

A $45.00 fee must accompany your Electronic Notary Application, which is submitted via online payment using a Visa, Mastercard or American Express at the end of the online application.

If your Application is approved, you will receive an email confirmation.

If your Application is not approved, you will receive an email notice stating the reasons.